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Master Gardener Program Photo Archive

Guide to assist the Master Gardener Program

Activating a New Account

Follow these instructions to activate a new user account:

Note: The user was asked to email a site admin. Within that email they should include their name, username, and email address that they used.


Step 1. Log into your account. On the left side of the screen you will see the option to view your "Dashboard." Click that.

Step 2.  Click "Omeka Admin" on the top right corner of your screen. This will take you to the admin "Dashboard" interface.

Omeka Admin Hyperlink Location


Step 3.  After clicking Dashboard click on the link that says "Users."

Dashboard Interface

Step 4. Search for the username or email address

Browse User Interface

Step 5. The new account will be inactive. You must make it active and set the correct permissions. To do this click "Edit" below the new user's name.

Edit New Account Interface

Step 6. To make the account active you will need to follow three steps.

First, within the Role dropdown menu, select Contributor.

Second, check the box under the text that says "Inactive users cannot log in to the site."

Third, click the green button that says "Save Changes."

Activate account interface

Note: We will probably want to email the user to notify them that their account has been enabled. 

Evaluating Photos and Moving them into the Master Gardener Collection

Approving Images So They Can Be Publicly Viewed

Uploaded photos must be approved of by a site administrator before they can be publicly viewed. To do this follow these steps:

Step 1. Log into your Admin account. This is the link for logging into your account.

Step 2.  Click "Omeka Admin" on the top right corner of your screen. This will take you to the admin "Dashboard" interface.

Omeka Admin Hyperlink Location

Step 3. Click "Items." You can locate this link on the navigation bar on the left side of the screen.

Note: Uploaded images will be labeled as "Private" until approved by an Admin.

Item Link Location

Step 4. Click "Edit" under the photo. The photo will be marked as "private."

Edit Item Link Location

Step 5: After clicking "Edit," you will be taken to the Dublin Core (e.g. descriptive data) editing page. Verify that everything is spelled and formatted correctly. 

Editing the Descriptive Data

Step 6: Next you will add the appropriate tags. Select "Tags" from the links on the top of the page. Add all the appropriate Tags to the image. You can add Tags one at a time or separate them with a coma. Click "Add Tags" to add a Tag. You can delete Tags by clicking the link next to the Tag after you add it. 

Adding Tags

Step 7: Make sure the checkbox is marked as "Public" (this will make the picture viewable to anyone). Change the Collection dropdown list to "Master Gardener Program Photo Archive." Click "Save Changes."

Saving Changes

WSU Libraries, PO Box 645610, Washington State University, Pullman WA 99164-5610, 509-335-9671, Contact Us